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1945 Theatre Catalog, 4th Edition, Page 478 (452)

1945 Theatre Catalog, 4th Edition
1945 Theatre Catalog
1945 Theatre Catalog, 4th Edition, Page 478
Page 478

1945 Theatre Catalog, 4th Edition, Page 478




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THE DAILY BOXOFFICE STATEMENTS provide on the obverse (left) for the statementlnumber, the feature, the day of the run, the opposition, and the checker's name, along with the closing and opening ticket numbers for each price, the number of each sold, the rate of tax and the total tax on each price, the net admission, and the total admissions at each price. On the reverse (right) space is provided for the hourly records and other data.

conditions which are often responsible for an abnormally high or abnormally low gross.

Equipped with holes for saving in a standard ring binder, the bottom of each sheet provides space for the cashieris signature and at the lower right corner

PROGRAM AND RUNNING TIME SCHEDULES, minis utures of the booking sheet, show a theatre's program for the entire week, with the actual time schedules on each day's show. Space for special notes is provided.

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SEMI Instructions:

the date. The location of this latter is important if all daily statements are to be saved and referred to at later dates.

On the reverse side is an Hourly Ticket Sale Record which provides spaces for as many as ten spot checks of the hour of the day, the number of the current ticket, the number sold since the last check, and the total income since the last check. Such knowledge is important in discovering adult or childrenis admission totals for any day, hour or show; as well as shifting responsibilities of relief cashiers; etc.

Here ends the portion of the box-ofiice statement that is kept all day by the cashiers and in the box-office.

After closing of the box-oliice for the day, and when the cashier brings her funds and records to the managers office for the daily check out, the following totals are added: (1) individual totals of all other income from vending machines, candy counter, advertising slides, or parking, (2) total admission receipts from the front of the sheet; and, as a result, (3) total recepts of all kinds for that particular day. Also entered on the reverse side is the manner in which this income will be deposited; whether (1) regular checking account, (2) tax account, (3) home oiiice withdrawal ace count, or (4) any other special fund account that the executive has set up. If so desired, any cash paid out of the days receipts can also be covered under the heading of HRemarksi' and subtracted from the deposited total.

When all of this income knowledge for the day has been entered and checked, the manager or executive signs the last line indicating that all totals have been inspected and approved by him and he accepts the responsibility.


Petty Cash Vouchers x

As prepared by THE EXHIBITOR, every Single item of expense that is paid for in cash should be signed for by the cash recipient, on a special consecutively numbered separate voucher showing (1) the date, (2) the amount, '(3) the purpose or a description of the merchandise purchased, and (4) the account to which it should be charged; and each such voucher should be accompanied by a receipted invoice, cash slip, or other evidence to substantiate the voucher amount. Each voucher should also be countersigned by the manager or executive to indicate his approval of the payment.

Once each week, so that voucher slips may not be mislayed when needed at some later date, and so that only a lump petty cash total for the week need be entered in the permanent bookkeeping records, all slips should be collected in the order of their consecutive number, and inserted in an envelope bearing that weekls date. Under THE EXHIBITOR'S system, the envelope used would show: (1) the week-ending date, (2) the number of the vouchers inside, (3) the weeks total, (4) the number of the reimbursing check that was drawn, if paid from a special fund, and (5) the initials or' the signature of the managing or auditing executive. Space is also provided for an individual listing of each voucher number, description of purchase and individual amount on the face of the envelope, in order to make easy any later reference.

Weekly Payroll Form

Again because it is usually covered by one reimbursing check and can be entered on the permanent bookkeeping records as a single item of expense, it has been found advisable to keep a breakdown of all payroll data on one special form that can be easily kept and filed. This has been found particularly true under present requirements of Social Security numbers, maximum work weeks, overtime for more than 40 hours, and withholding tax, old age benefit, group insurance, war bond purchase, or other deductions. The turn over in employees and the comparatively short periods of employment by many of them makes a separate account for each impractical.

To answer this need which would only require 52 payroll forms each year for any one theatre, THE EXHIBITOR has prepared a Weekly Payroll Form which is modeled after the ones currently in use by most large theatre circuits. This form includes spaces for all of the needed records specified above, together with a flap which, while covering over the amounts paid to other employees, provides a space for the acknowledging signature of each particular employee opposite his own salary line. The whole form folds down to the normal letterhead size of 8%, x 11 inches so that it can be easily filed away in any standard filing cabinet for future reference.

Space is also allowed for the manager's or executive's explanation of all overtime, and for signaling salary increases or bonuses that might be paid to a particular employee for some outstanding job. Carefully and completely kept, this form provides all of the payroll data required by the various government bureaus.

1945 Theatre Catalog, 4th Edition, Page 478