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1947-48 Theatre Catalog, 6th Edition, Page 506 (490)

1947-48 Theatre Catalog, 6th Edition
1947-48 Theatre Catalog
1947-48 Theatre Catalog, 6th Edition, Page 506
Page 506

1947-48 Theatre Catalog, 6th Edition, Page 506

A Continuous Inventory for Theatre Use

School's System on Supplies and Equipment

Shows One Way to Solve Inventory Problems


No one however, casual an attendant at the theatre, can fail to appreciate the parallelism in the inventory problems of theatres and schools.

In the American School and University for 1.945, the Baltimore schools system of maintaining a continuous inventory was fully described by George F. Smith, Jr., director of educational supplies and equipment, Department of Education, Baltimore, Maryland. Through the courtesy of that annualls Walter D. Cooking, chairman of the board of editors, permission has been granted to reprint, with slight revisions, that article here.

Because the school and theatre prob lems are so closely allied, the first four sections of the original article have been adapted to the more particular needs of the theatre. The discussion of the iiPrinciples in Operationll must, of necessity, refer directly to schools, as in the original publication. However, it should not be dijficult for the theatre owner or manager to adapt to speci/ic theatre use the school forms presented here in illustration through the courtesy of Mr. Smith.

In its simplest form an inventory is a record of material in the possession of the owner. A continous inventory is one which keeps this record up to date by posting additions and withdraw FIGURE l-The inventory card, 8 by 93 inches, shows the stock of educational supplies, new turniture,

and equipment on hand in the main warehouse.

The card, printed on peach stock. is folded so that

the top line-number oi the item, description, and bin numberecan be easily seen when set in the tile drawer. The card is identically printed on both sides. Folded size at this card is 5 inches deep.

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als at the time they are made and recording the balance. V

The complexity of responsibilities of many organizations, requiring that information concerning certain details of their assets be available promptly at all times, has led to the development of the continuous inventory which can be designed to serve many different purposes. The importance to a theatre-and especially to circuits-of having Current upto-date inventory records is recognized by many and considered to be an indispensable part of the operational organs ization. Supplies and equipment are properties representing cash values which must be accounted for under many different circumstances. They represent enormous investments in a multiplicity of items, and their values, quantities, locations, and characteristics should be available promptly for any emergency that might arise and for efticient and economical operation.


The uses or purposes to be served by the continuous inventory have been variously stated. Some of the most pertinent are (1) control of school properties for general accounting; (2) guide in purchasing for quantities to be bought in connection with annual needs; (3) avoidance of unnecessary duplication; (4) avoidance of obsolete and slow moving items; (5) guide in replacements; (6) maintenance and repairs of equipment; (7) insurance adjustments in case of fire, theft, or misplacement, and (8) adjustments from other losses or damages.

The nature of the records, forms, and procedures for the continuous inventory of supplies and equipment will be determined by the uses that will be made of it, the general business and accounting set-up of the system, and the type of facilities available. For example, there

FIGURE ZeThe main warehouse report of mate rials received, 8 by 9.} inches, is prepared in triplicate: original on white, duplicate on yellow, and tinally the triplicate printed on blue paper.

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1947-48 Theatre Catalog, 6th Edition, Page 506