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1947-48 Theatre Catalog, 6th Edition, Page 507 (491)

1947-48 Theatre Catalog, 6th Edition
1947-48 Theatre Catalog
1947-48 Theatre Catalog, 6th Edition, Page 507
Page 507


1947-48 Theatre Catalog, 6th Edition, Page 507

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DEPARTMENT OF EDUCATION

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REQUEST FOR APPRAISAL

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- I I r r I TO BE FILLED IN BY APPMISER QUANTITY UNIT DESCRIPTION QUANTITY

0 88 w mer or Eur A'IION N . m MR MM 'I won: ( R EPAIR SHOP 0 MAIN WAREHOUSE N . 9676 "mm REPORT OF MATERIAL RECEIVED ,,,V1,,,,,,7,#...mun..." 19 .mn ORIGINAL e me , , , . . . . . . . . . . . . , , , 19, STOCK No" mm 5"" .. Approved by,









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FIGURE 3eAt the repair shop, the report of materials received is approximately the same as that for the warehouse (Figure 2). The term is 83 by 8; inches, with the original in white, the duplicate on yellow, and the triplicate on blue. Used materials are not reported on this torm.

is historically a lack of uniformity in the manner in which stock is accounted for. In some systems, all purchases are throwri into stock immediately upon receipt, while in others only a part of the material bought goes into stock, the balance being handled as direct charges to subsidiary units. Some systems operate on the basis of expenditures, others account only for materials disbursed. These differences need not be discussed here, however, because they do not affect the general pattern for continuous inventories.

There are other factors to be considered. Some systems have centralized inventory controls, warehouse storage, and distribution of stock and operate entirely through the central oHice. Others have an inventory control operating from the central office, with warehouse facilities, but also carry-a three or four months' stock at each theatre for use purposes.

It is doubtful, therefore, if any single inventory plan could be developed that might be applied to all organizational systems. Individual differences require adaptations to fit the particular responsibilities, facilities available, and methods of operation. It is thought, however, that certain underlying principles and minimum essentials exist that are common to all inventory plans.

CONTROLLING ACCURACY

Provision should be made to check the accuracy of continuous inventory records by a physical inventory of stock on hand. This inventory may be taken as a continuous check, by which a physical count of a specified number of items is taken weekly, or a similar designated period, so that all items will have been checked with a definitely stated time.

A second control on the accuracy of the various operations of maintaining the continuing inventory, such as prices and extensions, is the book value of the inventory. Maintained by the account 1947-48 THEATRE CATALOG





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ing division, the book value renects the money value of merchandise on hand for which the continuing inventory should account. It is frequently kept by general classifications. The beginning inventory figure of the inventory account will be debited for all purchases of stock and credited with all withdrawals from stock. At the end of a fiscal period, Where a plan of continuing physical check is in effect, or on completion of a physical inventory, the corrected inventory figures will be used as a basis of computing the valuation of the inventory. This valuation is then checked against the book value of inventory. Discrepancies should be handled, under careful supervision, by accounting adjustments.

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FIGURE 4-Bll equipment and supplies returned to the warehouse from schools are segregated, and a request for appraisal is prepared in triplicate, with white paper for the original, yellow tor the duplicate, and The dimensions of this form are 83 by 83 inches.

IDENTIFICATION OF ITEMS

It is necessary that all items be identified. This should be done by an adequate but brief description. An item number is necessary for economical tabulating and ordering purposes.

Explicit information regarding the location of the item is required, that is, warehouse number, theatre, repair shop, bin number, room number.

Each purchasing transaction should be identified either by order number, contract number, invoice number, contractor or vendor, or some other positive means for reference purposes.

Quantities received and disbursed must be recorded and the balance indicated. Old balances must be carried forward.

The date of each transaction must be

FIGURE S-The deliver-irorn-stock form is made in quadruplicate: (l) the warehouse copy, (2) the school copy. (3) the certification copy, and (4) the office copy. Three copies are 75 by 6 inches, while the fourth, because it provides for entering costs and extensions, is 9 inches wide. All sheets are white. The forms are used only for incidental requisitions rather than annual withdrawals.















DEPARTMENT or EDUCATION DELIVER FROM STOCK wmnousc 1 01-?ch Baltimore co" con 4 N0 RECEIVING "011C! NECESSARY N? 21706 21706 Date Reference School No. 7 7 - 7 m NUIIBI ovum um "murmur cos-r l EXTENSION (VIII-I IEULAI

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1947-48 Theatre Catalog, 6th Edition, Page 507