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1947-48 Theatre Catalog, 6th Edition, Page 508 (492)

1947-48 Theatre Catalog, 6th Edition
1947-48 Theatre Catalog
1947-48 Theatre Catalog, 6th Edition, Page 508
Page 508


1947-48 Theatre Catalog, 6th Edition, Page 508

FURNISH STOCK NUMEER

m "mm ORIGINAL MATERIAL REQUISITION REPAIR SHOP DATE m. 19

ILI REQUISITION n: 0 N? 12953 E I; STOCK No. QUANTITY UNIT DESCRIPTION umr 9511c: AMOUNT < s - in Z

I; 5 U 3 D D Q E W 2 IL 3 T ' O r H i.

m V.

F i - [I < # 3] APPROVED BY STOCK KEEPER MUST RECEIVED BY

ON ALL MATERIAL



STATE PROPER UNITS SUCH AS LBS DOZ FT ETC IN PROPER SPACES ONLY

FIGURE 6-K material requisition on the repair shop uses this form, measuring 8.; by 5; inches. These requisitions are issued and approved by the supervisor of the repair shop. The quadruplicate copies are handled in a similar manner to those issued for the withdrawal of educational supplies trom the warehouse, or any materials that are needed for repairs that have been properly authorized.

shown, that is, the date received or the date disbursed.

Units of purchasingesuch as iteach," "dozen," tfpairfi ftgross," and ftpound".obviously need to be indicated.

Unit prices must also be designated. For purposes of distribution it is frequently found that an average unit price is most convenient.

INVENTORY FORMS

There should be a separate inventory record card or form for each kind of item. This record must provide at least for the foregoing minimum essentials. The design of the inventory is not important, except that it should be large enough for many entries, in order to avoid excessive cards or record forms

for the same item. The arrangement of the information on the form should be compact but easily read. The record form should be of a durable quality for frequent handling, of the visible index or similar type for economy of space and fiexible and convenient use. Provision must be made for transmitting to the proper officer or department the transactions that are to be posted to the inventory forms. Forms for this purpose are usually designated as receiving notices and removal notices. They are usually designed to serve several purposes, such as nxing responsibility for the proper receipt of materials and recording of information fixing responsibility for properly filling and checking the orders, certifying that

FIGURE 7e-Reports ot material removed from stock are issued by the warehouse showing materials and supplies delivered from stock on annual requisitions or removed from stock on account of breakage, obsolescence, or any reason other than a regular requisition. This term is 83 by 5; inches. All such reports must be properly approved before they can become entirely valid in the inventory.

-.n mm A:































DEPARTMENT or EDUCATION MAIN WAREHOUSE N9 nun-on 18. mnxunn MATERIAL REMOVED FROM STOCK ORIGINAL Reason for Removal . . , V , , . r . , i , , V . . . , V , , A , 7 . V , , , , , , , , g , , , , , , . , . i , 7 . , , , , , , 7 7 A . , , , , . , , , . .19, , , . ITEM No. QUANTITY UNIT 7 - 7 7 APPROVED ENTERED V V A I - - Smraktepu

the theatre has received the material and so forth. All other information required for the inventory record except, perhaps, the unit price is, of course, included on these forms. The forms are usually made up in several copies, depending on the uses to be made of them. Each copy is generally labeled to indicate the purpose it serves and its final destination, that is, warehouse copy, theatre copy, oliice copy, certification, and so forth. The forms should be numbered serially for reference purposes. The various copies of the same form are frequently in different colors as an aid to quick recognition.

PRINCIPLES IN OPERATION

These principles will be discussed and illustrated in detail as they apply to the operations of a system which has an inventory control operating from the central office and warehouses for stock, with some stock carried in schools for use purposes.

Warehouse and Repair Shop Stock

The inventory cards (Figure 1) showing stock of educational supplies, new furniture, and equipment on hand in the main Warehouseeand the cards showing stocks of materials, supplies and equipment on hand in the repair shopeare kept in the central office. On the day that material is received at the warehouse, a "Report of Material Receivedli (Figure 2) is prepared in triplicate for educational supplies and equipment. A separate set is prepared for materials received from each vendor or other source. The quantity to be placed in stock is shown in the "stock column." The quantity for schools is shown in the ifschool column." Quantities listed in the school column are not placed in stock but are accounted for by direct charges to schools. The original and duplicate of this report are forwarded to the central office and the triplicate is retained by the warehouse. A report is submitted for all receipts regardless of the source from which the material comes and the purpose for which it is delivered. Any material which is not placed in school bins immediately after being checked in is reported as received for stock, even though it may have been purchased for a particular school. The procedure for materials, supplies, and equipment received in the repair shop is approximately the same as that for Warehouse except that a slightly different ftReport of Material Receivedii form is used (Figure 3). Used furniture, equipment brought in from the school for repair and returned to the school, is not reported on this form if a repair order has been issued on it at the time it arrives at the repair shop. Used furniture and equipment that has been covered by a repair order and is being repaired for stock is reported to the central office on the regular form for material received when the order is completed and placed in stock.

All equipment and supplies returned to the warehouse from schools are segregated, and ftRequest for Appraisal" (Figure 4) is prepared in triplicate. Two copies of this request are sent to the central office, the materials or equipment are inspected by a representative from the central ofi'ice, and one copy of

the form is returned to the warehouse

THEATRE CATALOG 1947-48
1947-48 Theatre Catalog, 6th Edition, Page 508