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1950-51 Theatre Catalog, 9th Edition, Page 447 (423)

1950-51 Theatre Catalog, 9th Edition
1950-51 Theatre Catalog
1950-51 Theatre Catalog, 9th Edition, Page 447
Page 447

1950-51 Theatre Catalog, 9th Edition, Page 447

A TYPICAL PAGE from the Pulaski and Dalton Theatres light bulb inventory book is here illustrated. A separate page is used for each different type and wattage oi bulb, giving a complete record at the number on hand or

Purchase orders are made out in quadruplicate by Conner, and all copies are sent to the home office in Richmond, Va., for approval. If the prices, quality requirements, and other conditions are met satisfactorily, the home office approves the order, mails the original copy to the vendor, retains one, and returns the theatre copy and the receipt to the originator to indicate that the order has been placed and that the arrival of the supplies can be expected in a reasonable time.

If the purchase order is not approved, it is returned to the theatre marked ttDisapproved," and the home office then proceeds to forward to the house in question the receipt and theatre copies of an entirely new and approved purchase order to indicate that it has been placed with appropriate changes made.

Once the shipment has been received by the theatre, a thorough check is made for any shortages or damages that may have occurred in shipment. On the receipt copy are noted the date and the condition of the supplies on arrival, and it is returned to the home office with the city managerls signature affixed to indicate that the invoice is ready for payment.

Storage and Inventory

After the supplies have been checked, they are systematically arranged in their proper places on the shelves and entered on inventory sheets for issuance as needed. These perpetual records are particularly valuable as far as light bulbs are concerned because they enable the management to tell at a glance just how many of a certain type of bulb are on hand. Furthermore, the dates on the records indicate the exact number of bulbs used over a given period of time; it is, therefore, possible to determine whether or not the expected use life is being obtained from the bulbs and whether the power supply is constant. Great care is exercised at the time of purchase to make sure that the bulbs have the correct voltage.

A perpetual inventory system is also kept on brooms, and the porters must


turn in an old one before another is issued. According to Conner, this practice has cut the number of brooms previously used approximately in half. Similar savings have been effected in the case of cleaning rags and cotton mop heads, for janitors are required to wash and hang them up to dry after each davls use. so that maximum wear will be derived from them before replacements are issued.

newly purchased, plus the periodic draw oils by a particular theatre. Dated entries are made each time the bulbs are received or issued, together with the resultant new total, thereby providing an accurate running inventory.

Although a closer check is kept on light bulbs and brooms, a list is made, nonetheless, to show the dates of issuance, quantities, and the recipients of other supplies, such as hand soap, soap powder, brass polish, deodorant blocks, toilet tissues, paper towels, etc. If it appears that unduly large amounts of the foregoing items are being consumed during a given period, checks for possible waste may be easily made.

AIPLACE FOR EVERYTHING. and everything in its place, is the fundamental approach to any system at filing or stock control. Here Is the section of shelves devoted to paper towels, toilet tissue, bowl cleaner. Window cleaner and other supplies oi a similar cleaning and sanitation nature. All are neaily arranged.
1950-51 Theatre Catalog, 9th Edition, Page 447